Letters On Social Situations
Letters of Application
A letter of application is a sales letter in which you are both salesperson and product. The purpose of an application is to attract an employer’s attention and persuade him or her to give you an interview. The letter presents what you can do or what you can offer to the employer, not what you want from the job.
A letter of application may be solicited in response to a job advertisement or it may be unsolicited when you are writing to a company where you would like to work even though you know there is no particular opening. However it is good to know the name of the person you are writing to.
The letter is generally placed as the COVER LETTER to your resume. It should explain how your background, education, or work experience is related to the job and stresses your strongest characteristics. This is the case in western countries. Often in Korea applicants are asked to stress weak points as well. Communicate your ambition and enthusiasm. But be careful. Be modest. Do not be aggressive. Do not be weak. Express no dissatisfaction about your current employer. Do not discuss reasons for leving your current job.
Attract attention (why you are interesting)
Describe your qualifications (why they are good for the job)
Assure employer you are the right one for the job (Use facts)
End by requesting an interview (to contact you)
Do not discuss salary. Do not ask for less than you are worth or more than you deserve.
Geffner, A.B. (1998) “”Letters of Application” , Business Letters, Barron’s, NY.
http://owl.english.purdue.edu/handouts/pw/p_applettr.html
[Accessed: August 13, 2006]
Resume
A resume is an outline or detailed list of your work history and other qualifications.
When you are a student you may rely on your academic qualifications for your first job and list your part-time jobs as well. There are many categories not all of which are included in a single resume such as:
Personal Information
Name
Address
Phone number
Email/Fax
Career Objective
Revise it to suit each occasion
Depends on job title
Education
§ Reverse chronological (clock) time order
§ Name and Address of each school attended
§ Programs of study
§ Degrees, Diplomas, Certificates
§ Start from High School
Work Experience
§ Most important section besides education
§ Job Title, Dates of Employment
§ Name and Address of each employer
§ Describe duties involved
§ Use reverse chronological order
Military Service
Branch and Dates of Service
Highest rank
Noteworthy travel or duties
Computer Literacy
§ Word processing abilities
§ Software use experience
Specialized Skills or Credentials
§ Licenses, Certificates, Foreign Language Skills
Honors or Awards
§ Academic or otherwise.
Community Activities
§ Volunteer work, membership in clubs, etc.
Resume Presentation
Create a visually attractive impression by using white space, capitalization, and bold face to make it look professional.
Make it simple but detailed and informative.
Use reverse chronological order (Most recent information first and move backwards through time.
Do not exceed one page.
Many website provide online “fill in the blanks” resume programs.
Make sure it is perfect. No spelling, punctuation, or grammar mistakes permitted.
http://tamu.placementmanual.com/resume/resume-05.html
[Accessed: August 14, 2006]
http://jobsearch.about.com/od/resumes/a/aa040801a.htm
[Accessed: August 13, 2006]
http://businessmajors.about.com/od/resumehel1/?once=true&
[Accessed: August 14, 2006]
Searles, G.J. (2006) Workplace Communications, Pearson Longman, NY.
Personal History
A personal history letter is often required for the completion of articles of incorporation for a new company. New companies must often require certified copies of the registration of the company, and names and personal histories of officers of the company.
What are Articles of Incorporation?
Your corporation's "articles of incorporation" act as a charter to establish the existence of your corporation in your state, and set forth certain basic information about the new business. Filed as a single document with the Secretary of State's office (or similar state agency that handles business registration), the articles of incorporation describe the fundamental identifying and operating characteristics of your corporation (laid out in more detail in the next section). Once filed and approved by the state, the articles of incorporation legally create the corporation as a registered business entity within the state.
What is Included in the Articles of Incorporation?
Your new corporation's name and address (principal place of business)
The corporate purpose (usually stated in broad language such as "to engage in any lawful activity," in order to avoid limiting the corporation's business prospects)
Name and address of your corporation's registered agent, who will be authorized to physically accept delivery of certain legal documents (including lawsuits) on behalf of your corporation.
Stock information -- including number of shares the corporation is authorized to issue, designation of classes of shares, and value of each share.
The articles of incorporation will usually identify the incorporators of the corporation, who initiate the incorporation process and are often responsible for signing the articles of incorporation prior to filing with the state. If the articles name the director(s) of the new corporation, the director(s) may also be required to sign the articles of incorporation before they are filed.
Writing the Articles of Incorporation
Whether you prepare them yourself, or consult an experienced business attorney for assistance, your new business's articles of incorporation do not necessarily need to be complicated or extensive. If you decide to write them yourself, your articles of incorporation will most likely be accepted for filing in your state as long as they contain the minimum information identified above in bullet-point. But you likely need not create the articles completely from scratch, as most states' Secretary of State web sites contain pre-printed articles of incorporation forms that your business can complete in a relatively short amount of time.
http://smallbusiness.findlaw.com/business-structures/corporations/incorporate-article-incorporation.html [Accessed: August 13, 2006]
Articles of Incorporation For A Company Corporation (Sample)
DO NOT USE THESE. ARTICLES MUST CONFORM TO THE STATE LAW IN WHICH YOU ARE INCORPORATING - THESE ARE INFORMATIONAL ONLY --
ARTICLES OF INCORPORATION OF.....(CORPORATION X).....
In accordance with STATE X statute X, the undersigned, being a natural person, hereby acts as an incorporator in adopting and filing the following sample articles of incorporation for a company corporation the purpose of organizing a business corporation.
ARTICLE I
The name of the Corporation is .....................
ARTICLE II
The existence of the Corporation shall begin on .....(date)......
ARTICLE III
The street address of the principal office of the Corporation is .....................
ARTICLE IV
The maximum number of shares this Corporation is authorized to issue is .........., par value $____ per share, all of which shall be Common Shares. All Common Shares shall be identical with each other in every respect and the holders of Common Shares shall be entitled to one vote for each share on all matters on which shareholders have the right to vote.
ARTICLE V
The initial street address of the Corporation's registered office is ..................... The initial registered agent for the Corporation at that address is .....(name)......
ARTICLE VI
The initial board of directors shall consist of .....(number)..... members. The names and addresses of the person(s) who will serve on the initial board of directors are:
ARTICLE VII
The names and street addresses of the persons signing these articles of incorporation are:
ARTICLE VIII
The Corporation shall indemnify its directors, officers, employees, and agents to the fullest extent permitted by law.
IN WITNESS WHEREOF, the undersigned incorporator has executed these articles of incorporation on .....(date)......
ACCEPTANCE OF REGISTERED AGENT Having been named to accept service of process for .....(name of corporation)..... at the place designated in the articles of incorporation, the undersigned is familiar with and accepts the obligations of that position pursuant to STATE X statute X
Date: ....................
http://www.coollawyer.com/webfront/bizfilings/sample_articles_of_incorporation.php
[Accessed: August 13, 2006]
Company Registration (Sample Document)
http://www.cleardocs.com/downloads/Sample%20Company%20Registration.pdf
[Accessed: August 13, 2006]
Letters of Recommendation
It is not a good idea to offer a letter of recommendation for someone whose ability or personal qualities you cannot honestly praise. If you give more praise than is merited, you are doing a disservice to the business community and to your reader, who depends upon your honesty and integrity as a businessman.
General Rules
§ Be enthusiastic in the tone of your letter
§ Make the letter personal
§ Give as many facts as you think are necessary
Expressions
(a) Please accept my recommendation of John Roberts without any hesitation whatsoever.
I am pleased to send you the information you asked for concerning the record of Marsha Smith.
(b) I have known John for six years, and can unequivocally attest to his enthusiasm, integrity and ability. I am certain when you meet him you will be impressed by his great personal charm.
Ms. Smith was employed as a project manager from 2000 to 2006. We were always completely satisfied with the manner in which she fulfilled her responsibilities and performed her duties. She approached her work with a conscientiousness and enthusiasm admired by all who worked with her.
(c) I heartily recommend him to you and know he will be a valued addition to your staff.
She had the respect and admiration of everyone who came in contact with her. It is a distinct pleasure to recommend her to you.
Recommendation Letter (Sample)
XYZ Company123
XYZ Way • New York City • NY
• 12345(123) 555-0000 • Fax (123) 555-0001
February 1, 2006
To Whom it May Concern:
I've been John Smith's manager for over five years. I fully understand that he must advance her career, I'm truly sorry to see him go. It has been a pleasure having him on my team.
John Smith is an international freight forwarder of the highest caliber, who meticulously researches, formats, edits and proofs his documents. I've received many compliments from customers who rely on his documentation. Management and personnel in logistics, sales, marketing and other departments praise his work.
John is a self-starter, who rarely needs supervision. He is punctual and typically exceeds expectations. He handles pressure well, and will voluntarily work overtime and take work home to meet a deadline. For example, we received a rush order from one of our customers for a large consignment. John not only made the extremely tight deadline, but beat it; yet he still delivered the best rates. Sales, marketing, and logistics were quite pleased with John's performance in this crunch. Even our CEO was impressed, and our customer was ecstatic. This is just one example among many of John's superior skills and admirable work ethics.
John is an invaluable asset to any freight forwarding agency, and I highly recommend hiring him. If you'd like to discuss his attributes in more detail, please don't hesitate to contact me.
Sincerely,
[Signature]
John DoeManager,
Technical Communications
Ext. 555, jdoe@xyzco.com
http://www.bc.edu/offices/careers/skills/letters/recomm/ [Accessed: August 13, 2006]
http://www.writinghelp-central.com/business-introduction-letter.html
[Accessed: August 13, 2006]
Applying to Graduate School
http://falcon.tamucc.edu/~cetheridge/gradapp.html [Accessed: August 13, 2006]
http://falcon.tamucc.edu/~cetheridge/samplet1.html [Accessed: August 13, 2006]
http://falcon.tamucc.edu/~cetheridge/model1.html [Accessed: August 13, 2006]
http://falcon.tamucc.edu/~cetheridge/magmod1.pdf [Accessed: August 13, 2006]
Scams and Fake Documents
http://the.mugu.co.uk/archives.htm [Accessed: August 13, 2006]
http://the.mugu.co.uk/ctbindex.html [Accessed: August 13, 2006]
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